Effective Date: February 8, 2017
EU-U.S. Privacy Shield
xMatters participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. xMatters is committed to subjecting all personal data received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List.
xMatters is responsible for the processing of personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. xMatters complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions.
With respect to personal data received or transferred pursuant to the Privacy Shield Framework, xMatters is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, xMatters may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
xMatters has further committed to cooperate with EU data protection authorities (DPAs) with regard to unresolved Privacy Shield complaints concerning human resources data transferred from the EU in the context of the employment relationship and employee data that it processes in its role as a service provider.
Under certain conditions, more fully described on the Privacy Shield website, you may invoke binding arbitration when other dispute resolution procedures have been exhausted.
U.S. – Swiss Safe Harbor Framework
xMatters complies with the U.S. – Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from Switzerland. xMatters has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view xMatters’ certification, please visit https://safeharbor.export.gov/swisslist.aspx.
Collection and Use of Information on the xMatters Web Site
We may collect the following personal information from users who visit our web site:
We use this information to:
User Data Supplementation – We purchase marketing data about our customers from third parties and combine it with information we have already collected to help us ensure the data is accurate and complete. xMatters will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
When you download and use our Services, we automatically collect information on the type of device you use and the operating system version.
We send you push notifications from time-to-time in order to update you about any events or promotions that we may be running. If you no longer wish to receive these types of communications, you may turn them off at the device level. To ensure you receive proper notifications, we will need to collect certain information about your device such as operating system and user identification information.
We do not ask for, access or track any location based information from your mobile device at any time while downloading or using our Mobile Apps or Services.
We use mobile analytics software to allow us to better understand the functionality of our Mobile Software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any personally identifiable information you submit within the mobile application.
Collection and Use of Information Through the xMatters Service
xMatters collects information under the direction of its Clients, and has no direct relationship with the individuals whose personal data it processes. xMatters works with its Clients to help them provide notice to their customers concerning the purpose for which personal information is collected. We collect the following kinds of personal information from our Clients:
We use this information to:
xMatters will retain personal data we process on behalf of our Clients for as long as needed to provide services to our Client. xMatters will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Disclosure of Information
We will share your personal information with third parties only in the ways that are described in this privacy statement. We do not sell your personal information to third parties.
Service Providers and Sub-Processors
We may provide your personal information to companies that provide services to help us with our business activities such as submitting promotional email communications and emergency alerts to you on the behalf of xMatters. These companies are authorized to use your personal information only as necessary to provide these services to us. xMatters may transfer personal information to companies that help us provide our service to our Clients. Transfers to subsequent third parties are covered by the provisions in this Policy regarding notice and choice and the service agreements with our Clients.
We may also disclose your personal information:
Data Controlled by xMatters
Upon request xMatters will provide you with information about whether we hold any of your personal information. You may access, correct, or request deletion of your personal information by making the changes within your account settings or by contacting us via one of the methods listed below. We will respond to your request within a reasonable timeframe.
Data Controlled by our Clients
xMatters acknowledges that you have the right to access your personal information. xMatters has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct their query to the xMatters’ Client (the data controller). If requested to remove data we will respond within a reasonable timeframe.
Out of respect for your privacy, you may choose to stop receiving our marketing emails by following the unsubscribe instructions included in these emails, accessing the email preferences in your account settings page or by contacting us via one of the methods listed below.
The security of your personal information and our Clients’ information is important to us. When you enter sensitive information (such as login credentials) we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our web site, you can contact us via one of the methods listed below.
As is true of most web sites, we also gather certain information automatically and store it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We may combine this automatically collected log information with other information we collect about you.
We may combine this automatically collected log information with other information we collect about you. We and third parties with whom we partner to provide certain features on our site or to display advertising based upon your Web browsing activity use Local Storage Objects (LSOs) such as HTML5 to store [content information and preferences.]
We partner with a third party to either display advertising on our Web site or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union click here). Please note this does not opt you out of being served ads. You will continue to receive generic ads. xMatters also uses Google Analytics to monitor trends, performance, and the like. To learn more about Google Analytics, please see https://www.google.com/policies/privacy/partners/.
We may update this privacy statement to reflect changes to our information practices. If we make any material changes we will notify you or our Client by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.
Links to 3rd Party Sites
Our Site includes links to other web sites whose privacy practices may differ from those of xMatters. If you submit personal information to any of those sites, your information is governed by their privacy statements. We encourage you to carefully read the privacy statement of any Web site you visit.
Blog / Forum
Our web site offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us via one of the methods listed below. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us via one of the methods listed below.
If you choose to use our referral service to tell a friend about our site, we will ask you for your friend’s name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site. xMatters does not store this information for additional purposes. If you believe that one of your contacts has provided us with your personal information and you would like to request that it be removed from our database, please contact us at firstname.lastname@example.org.
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